The current code is 1357A4A to remain unlocked

The current code is 1357A5A to remain locked

The Stateline Sports Group, Stateline Fury, and Lady Shamrocks logos and names are the property of the Stateline Sports Group, Inc. Unauthorized use is prohibited. Any spirit wears or other merchandise for the team must be approved by the Stateline Sports Group executive director, including spirit wear or other merchandise that does not bear the Stateline Sports Group, Stateline Fury, and Lady Shamrock logos. Coaches will receive full support in purchasing these items for the team through our authorized vendors.

Each head coach is required to meet with the Stateline Fury program director to prepare a tournament schedule for the season. This schedule should outline the total costs, including entry fees, gate fees, coaches' day pay, and coaches' stipends for each event. All tournament entries must be approved by the Stateline Fury program director and submitted to the Stateline Sports Group board of directors for final approval by the November board meeting of each year.

Guidelines:

• Schedule Submission: Each team's tournament schedule, along with associated costs, must be submitted to the Stateline Fury program director no later than October 15th of each year.
• Approval Process: All tournament entries must receive approval from the Stateline Fury program director before they are finalized. This ensures alignment with program objectives and financial planning.
• Cost Transparency: The tournament schedule should provide a comprehensive breakdown of expenses, including entry fees, gate fees, and any additional costs associated with coaches' compensation.

By adhering to these guidelines, coaches ensure that tournament planning is structured, transparent, and aligned with the operational standards of the Stateline Fury program.

• Tournament payment requests need to be submitted using the Tournament Payment Form which can be found under the “program resources” section of the Stateline Sports Group website.
• Tournament payment requests need to be submitted a minimum of 60 days in advance‌.
• All tournament payment requests must include an uploaded copy of the tournament entry form, which will be mailed with the check. If the tournament uses an online entry process, attach the confirmation page.
• The program will pay for all association fees, tournaments, round robins, friendlies, and gate fees up to the amount allocated to your “Event Cost” section of your budget or using available team account funds.
• Tournaments or round robins hosted by SSG will be provided free of charge to all Stateline Fury teams. Any additional participation beyond the original round-robin will be billed at actual cost.
• Stateline Sports Group teams are required to take part in program tournaments. 

• Tournament payment requests are paid by a program check unless a credit card payment is required. If a credit card payment is required, you must provide login information to the tournament site, a filled-out entry form, and pertinent information about why credit card payment is required. 
• It is highly recommended that any registration that requires an online payment be double-checked by the coach to ensure your team is properly registered.
• Entry fee checks are mailed a minimum of 45 days before the event. Expedited payment requests must briefly explain the specific reasoning for the expedited request.

Teams within Stateline Sports Group may conduct fundraisers to cover specific team expenses. Fundraising activities must adhere to the following guidelines:

1. Approved Fundraising Purposes:

• Additional pre-approved tournaments.
• Additional pre-approved tournament trading pins
• Pre-approved uniform garments.
• Pre-approved head or assistant coaches' day pay.
• Pre-approved head or assistant coaches' tournament travel expenses.
• Reduction in family player fees.

1. Purpose of Fundraisers:

• Fundraisers should have a specific purpose and not accumulate reserve funds without a defined purchase for the current season.

1. Remaining Team Funds

• On June 15th of the current season, the team must submit their request of how they would like the remaining distributed or carried over. It is understood the board's decision will be final. If a request is not submitted by June 15th the SSG board will make the final decision.

1. Cash Handling:

• All cash collected for fundraisers must be submitted directly to Stateline Sports Group and cannot be deposited into personal accounts before being remitted to the program.

1. Fundraiser Approval Process:

• Team fundraising events must be submitted and approved using the "Team Fundraiser Request" form available on the program resources page.
• Each fundraiser must have a designated team contact person who reports to the Stateline Sports Group fundraising committee chair.
• There will be no team fundraising allowed for two weeks before or two weeks after the two Stateline Sports Group Fundraisers.

1. Mandatory Fundraising:

• The only mandatory fundraising activities are the two Stateline Sports Group program-wide fundraisers, which support the program as a whole. The fall fundraiser will tentatively be from September 22nd through October 31. The spring fundraiser will be tentatively from March 30th through April 27th.
• Families have the option to buy out of these mandatory fundraisers for $350.00 at the time of registration.
• Families opting to participate in the mandatory fundraisers agree to meet a minimum fundraising profit of $400.00 between the two events.
• If the minimum profit of $400.00 is not met, families agree to pay the difference within 7 days of the conclusion of the last fundraiser.

1. Team-Specific Fundraisers:

• Individual teams may conduct optional fundraisers, but participation cannot be mandatory.
• Teams are encouraged to offer voluntary buyouts for team-specific fundraisers.

1. Administration Fee:

• A $50 administration fee per fundraiser will be charged to cover internal accounts payable and receivable costs.

1. Transaction Processing:

• All team fundraising transactions, including collections, payouts, and purchases, must be processed through Stateline Sports Group.

1. Fundraiser Report:

• All team fundraising must submit a final report including all funds to Stateline Sports Group within 48 hours of the conclusion of any fundraiser.

For further assistance or support, please contact the SSG fundraising committee.

The program will reimburse non-parent Fury head coaches for expenses incurred for travel, including hotels, tolls, and mileage.

•  Mileage reimbursement is paid at $0.25/mile. 
• Game pay is limited to the days you coach. Game day pay is calculated at $100.00 for a full day and $50.00 for ½ day.
•  Hotel receipts must be in the coach's name, regardless of who made the reservation.
• Coach day pay is awarded If you start with a game on a Friday evening, that is considered a ½ day.
• Coach stipend reimbursement requests need to be submitted using the Coach Expense Report form, ‌in the “program resources” section of the SSG website.
• Reimbursement requests MUST have the paid receipts uploaded with the form. Submissions without proper documentation will be rejected until properly completed.
• Coach pay and coach day pay (non-parent coaches) are ‌taxable income, and you will receive a 1099 at year's end. Reimbursable expenses, such as tournament entry fees, association costs, and equipment, are not considered taxable income. 
• All payment requests for coaches' travel expenses are to be submitted within 72 hours of the completion of the event and submitted by the head coach.
• Coaches' day pay and expense stipends will be paid on the 15th of the following month if submitted and approved by the last day of the current month. Coaches' day pay and expense stipends will be paid on the last day of the month if submitted and approved by the 15th of the current month.
• All coach's payments for expenses are deducted from the team account events budget.

All Stateline Sports Group coaches agree that if they invite a non-Stateline Sports Group member to participate in any activity, including practice, games, tryouts, etc., they must ensure that the participant completes a Stateline Sports Group Temporary Player Form. This form can be found in the program resources section.

Coaches are not permitted to invite additional players to a practice or game without prior written permission from the Stateline Fury program director and copied to the board of directors. Additionally, coaches must explain to all paid members of their team regarding any such invitations.

Furthermore, coaches are prohibited from inviting additional non-member players if it will affect the playing time of a paid member of the team.

Coaches must adhere to this policy to mitigate liability risks for both themselves and the Stateline Sports Group program. Allowing a player to participate without completing the form places the coach and the program in potential jeopardy.

This policy ensures that all participants in Stateline Sports Group activities are appropriately documented and covered under program guidelines.